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Business Services Coordinator-Advanced

Company: East Carolina University
Location: Greenville
Posted on: September 22, 2022

Job Description:

Position Details

Position Information

Job Title
Business Services Coordinator-Advanced

Position Number
969372

Vacancy Open to
All Candidates

Time-Limited
No

Department Homepage
https://heart-vascular.ecu.edu/

Advertising Department
CARDIOVASCULAR INSTITUTE

Division
Health Sciences

Classification Title
10739 Business Services Coordi

Competency Level
3 - Advanced

Working Title
Business Services Coordinator

Number of Vacancies
1

Full Time Equivalent (FTE)
1.0

Full Time or Part Time
Full Time

Recruitment Range
$31,888 - $57,617

Anticipated Hiring Range
$31,888 - $44,075

Salary Grade Equivalency
GN09

Work Schedule
M-F, Weekend shifts may be required

Work Hours
8-5 PM, Hours may vary depending on Unit Schedule

Position Location (City)
Greenville

Job Category
Staff - Office/Clerical

Organizational Unit Overview

The Brody School of Department at East Carolina University (ECU) is composed of 18 departments which function to: 1) provide health care for the citizens of eastern North Carolina; 2) educate primary care physicians to meet the health care needs of eastern North Carolina; and 3) make medical education available to minority and disadvantaged people. The Department of Cardiovascular Sciences (herein referred to as Cardiovascular Sciences or CVS) is the university's newest department, and is a primary contributor to the School's mission of medical education, patient care, research, and The Brody School of Department at East Carolina University (ECU) is composed of 18 departments which function to: 1) provide health care for the citizens of eastern North Carolina; 2) educate primary care physicians to meet the health care needs of eastern North Carolina; and 3) make medical education available to minority and disadvantaged people. The Department of Cardiovascular Sciences (herein referred to as Cardiovascular Sciences or CVS) is the university's newest department, and is a primary contributor to the School's mission of medical education, patient care, research, and community service.
Playing an important role in the Brody School of Department's academic group practice, the Department of Cardiovascular Sciences consists of the Department Chairman, two Medical Directors of Clinical Services, four leadership core units (Department Administrator, CVS Operations Committee/Section Chiefs, Nurse Administrator, and Vice Chairman and Director of Research), and seven clinical and educational divisions. The primary roles of education (students, residents, fellows and continuing medical education), clinical services (Structural Heart Disease, Electrophysiology & Arrhythmias, Heart Failure, Primary and Secondary Prevention, and Vascular Diseases), research (clinical and basic bench research in cardiovascular clinical care, clinical trials to develop new treatments for cardiovascular disease, educational programs for local, regional, and national health care providers, and wellness and prevention programs), academic affairs/faculty development, and administration (business and clinical support services) are led by the Department Chairman and CVS Operations Committee. (Please reference organizational chart).
The clinical sections represented in Cardiovascular Diseases include: Structural Heart Disease, Electrophysiology & Arrhythmias, Heart Failure, Primary and Secondary Prevention, and Vascular Diseases. There are currently 37 MD and PhD faculty members, 15 Fellows, and 16 Physician Extenders and Cardiovascular Sciences Technicians.
A clinical, administrative, and research support staff numbering nearly 100 CSS and SPA employees provides support to the Department of Cardiovascular Sciences' faculty and learner groups. Subspecialty fellows (fully trained internists receiving training in a clinical subspecialty within Cardiovascular Sciences and Internal Department) currently number fifteen.
The majority of the department's educational, clinical and research activities take place within the context of the East Carolina University Brody School of Department and the University Health Systems of Eastern North Carolina-Pitt County. The central component of the medical center will be the new East Carolina Heart Institute (ECHI).

Job Duties

Coordinate the Center's robotic training calendar and will work closely with personnel in the robotics industry in order to assist the Director in bringing surgeons and their teams from around the country and world to the Center for robotic training.
Work with other medical device companies to conduct lab trainings for ECU personnel and thereby generate additional revenue for the Robotic Training Center.
Create invoices and work with Contracts Department on receiving and posting revenue.
Interview, hire and supervise student workers.
Create and maintain contracts for graduate assistants, summer interns, volunteer and visiting surgeons or professionals as hired by Director.
Serve as the head of the intern program, supervising, coordinating and directing all activities.
Manage budget assigned to Director to ensure that finances are not overcommitted.
Handle ordering of office supplies, lab supplies, etc. within the assigned budgets.
Manage inventory of robotic instrumentation.
Compile and summarize financial data to participate in budget analysis and forecasting.
Assist with tours and robotic demonstrations in the Center for student and constituent groups.
Assist in setup and cleanup in the labs and assist with preparation of surgical models for training.
Maintain all state and federal credentialing for laboratory utilization.
Manage content of Robotic Training and ECHI at ECU websites.
Will have public contact with university officials, departmental staff members, managers within the organization, Vidant Medical Center administrative offices, federal agency officials, national and international physicians, researchers and business leaders and the public.
Exercise judgment for meetings and deadlines and may attend meeting in Director's absence or with him.
Ability to provide documentation to explain and support decisions made for the Director and Center. Be able to communicate effectively in written form by using correct grammar.
Demonstrate significant knowledge for the goals, priorities and commitments of the Director.
Plan events as needed with internal and external agencies.
This position will also provide administrative support for faculty members. Duties include but are not limited to scheduling meetings, conferences and lectures, maintaining calendars, processing faculty leave requests and travel requests, handling time and effort reports and medical directorship reports on a monthly basis and printing and mailing referring physician clinic notes.

Minimum Education/Experience

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation

None

Preferred Experience, Skills, Training/Education

License or Certification required by the Department

None

Special Instructions to Applicant

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

    Job Open Date
    09/07/2022

    Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
    09/13/2022

    Open Until Filled
    No

    Quick Link for Direct Access to Posting
    https://ecu.peopleadmin.com/postings/49188

    Alternate option

    If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

    AA/EOE

    East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

    Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

    Eligibility for Employment

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

    Office of Human Resources Contact Information

    If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Keywords: East Carolina University, Greenville , Business Services Coordinator-Advanced, Accounting, Auditing , Greenville, North Carolina

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