Administrative Assistant - La Grange, NC
Company: MasTec Utility Services
Location: La Grange
Posted on: June 23, 2022
MasTec, Inc. is a leading national infrastructure construction
company. Utility Services Group (USG) is part of the Power Delivery
Segment and focuses on the electrical distribution, substation,
water, transmission, and natural gas distribution
The Administrative Assistant will provide administrative and
general office support to the site and regional operations. The
Administrative Assistant directly impacts business operations by
providing efficient and effective support directly to the field.
The Administrative Assistant will act as the primary point of
contact for site personnel, Operations Managers, and Regional
Establish and maintain a filing system, ensuring
documentation/information is current and can be readily
Assist with external and internal vendor relations, including but
not limited to, payment of invoices, new vendor setup, and
resolution of any vendor issues.
Handle incoming calls, emails, and company related correspondence
daily, including customer inquiries and complaints, routing
inquiries/requests to appropriate individual/department for
response, following up and providing any coordination necessary to
ensure response occurs in timely, efficient manner.
Assist customers with immediate needs and help employees with tasks
related to customer requests.
Track paperwork, process new work/projects, change the status of
work/projects, complete CUs, create invoices for all jobs and keep
a detailed record of start and end dates in a separate log.
Organize and coordinate staff and other meetings, including
preparing materials pertaining to agenda items, following up with
staff members regarding status of action items, etc.
Respond timely to requests from Resource Management and Field
Keep site bulletin boards updated and neatly organized with company
newsletters, safety bingo, daily scorecards, federal posters,
workers compensation information, etc.
Attend crew meetings as needed to collect documents, communicate
information, and respond to inquiries.
Maintain safe work environment by following and supporting safe
Prepare and submit expense reports weekly in accordance with
company policy, including for traveling technicians and new
Receive payroll timesheets and input in a timely fashion to ensure
employees get paid on time.
Assist/provide backup support to other office support employees as
Coordinate special projects as assigned.
Perform other duties as required and/or assigned.
Assist and support field management on projects and daily business
A High School Diploma, or equivalent.
1 yearof related clerical or administrative experience related to
work orders and invoice processing.
Abilities to perform duties associated with scheduling,
prioritizing work orders, and payroll.
Strong organizational skills with high attention to detail and
quality of work.
Ability to work under pressure to meet deadlines in a fast-paced,
dynamic environment while managing multiple tasks.
Ability to establish and maintain strong relationships and deliver
exceptional customer service experience to both internal and
Ability to effectively take action to solve problems while
exhibiting sound judgement.
Excellent written and verbal communication skills.
Ability to be results-oriented, taking initiative to make things
happen, accept accountability, and have a can do attitude.
Advanced proficiency in Microsoft Office applications.
Must be proficient in Excel.
An Associate Degree in Business Management or similar
Experience in a construction or project environment.
very strong background in Microsoft Excel.
Physical Demands and Work Environment
This job operates in a professional office environment. This role
routinely uses standard office equipment such as computers, phones,
copiers, and scanners.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of the job. This position is primarily
sedentary, with some filing or lifting required. Must be able to
bend and lift and carry up to 20 pounds.
Please note this job description is not designed to cover or
contain a comprehensive list of activities, duties, or
responsibilities that are required of the employee for this job.
The Company reserves the right to revise or change the job duties
as the need arises. Management reserves the right to change the
description, duties, or work schedules to accommodate individuals
Benefits available include Medical, Dental, Vision, Disability and
Life insurance, a 401k plan and Employee Stock Purchase plan.
MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Companys policy is not to unlawfully discriminate against any
applicant or employee based on race, color, national origin,
ethnicity, sex, gender, sexual orientation, religion, marital
status, age, disability, genetic information, military or veteran
status, or any other basis protected by applicable law and EEOC
regulations. The Company also prohibits harassment of applicants or
employees based on any of these protected categories.
Keywords: MasTec Utility Services, Greenville , Administrative Assistant - La Grange, NC, Administration, Clerical , La Grange, North Carolina
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