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Buyer I

Company: City of Greenville, NC
Location: Greenville
Posted on: November 22, 2022

Job Description:

Job Summary

The purpose of this position is to provide both general and specialized procurement services for the Purchasing Division. This position will focus on day to day operational requirements and help execute the guiding principles of the purchasing division using formal purchasing methods. This is accomplished by reviewing and approving requisitions, completing change orders, coordinating the bidding process, reviewing solicitations, contract administration, and assisting with overall continuous improvement.

FLSA Exemption Status: Non-Exempt

* This is a continuous posting and may close at any time.

Examples of Duties

* Manage the Disposal of Surplus Property Program by consulting with City departments to designate vehicles, equipment, and other items as surplus or for discard.
* Generate purchase orders and change orders by reviewing requisitions for compliance with applicable laws, policies, and procedures.
* Serve as backup for the MUNIS Requisition Module, train end users on module, and troubleshoot issues with the Munis Purchasing Functions.
* Audits and reconciles records for purchase card statements by monitoring monthly account reconciliation and purchase transactions
* Develop and administer term contracts for frequently purchased goods and services.
* Research and analyze frequent spend of commodities and consult with departments to determine goods and services that would be best procured on a term contract basis.
* Creates and maintains database of City contracts and Awards.
* Assists with developing procedures, templates, and forms to create systems and processes for more efficient buying.
* Assist the Financial Services Manager with the completion of the Sustained Professional Purchasing Award and with the promotion of the Purchasing Division and education of procurement protocols.
* Assist with Coordination of bidding Process by Posting solicitations on the City's website and IPS System, Attending Pre-Bid meetings, Preparing Bid Tabulations, Maintain Bid Log, Maintain Procurement records (solicitation files) organized filing system for Purchasing.
* Perform other duties and related work as assigned.

Minimum Qualifications

Education and experience:

* High school diploma or GED
* Three or more years of experience inpurchasing

OR

* Six months to one year of technical training or college beyond high school in a related field;
* Two years of experience in purchasing

Knowledge, Skills, and Abilities:

Knowledge of:

* Knowledge of NC local government bidding and contracting
* principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
* the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
* arithmetic, algebra, geometry, calculus, statistics, and their applications.
* administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Skilled in:

* the operation of assigned office equipment, including computer equipment and various software packages.
* giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
* being aware of others' reactions and understanding why they react as they do.
* understanding written sentences and paragraphs in work related documents.

Ability to:

* listen to and understand information and ideas presented through spoken words and sentences.
* read and understand information and ideas presented in writing.
* understand and follow oral and written instructions.
* communicate information and ideas in writing so others will understand.
* operate assigned equipment, including computer equipment and various software packages.
* work cooperatively with City officials, other employees, and the general public.

Special Requirements

* Notary Public
* Valid Driver's License

Keywords: City of Greenville, NC, Greenville , Buyer I, Other , Greenville, North Carolina

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